Army Credentialing and Continuing Education Services for Soldiers (ACCESS)

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Closing an Army Personnel Testing Test Acount

Test Accounts can close for many reasons, such as base closure, transfer of testing responsibility, or requirement for testing no longer exists. The information below only applies to accounts that are closing; not accounts that are being transferred to another organization.

The following steps are taken to close a test account:

CONUS Test Sites:

  • The Test Control Officer (TCO) will send a written memo signed by the Unit Commander to the APT Program Office requesting account closure. The memo will include reason for closure, date last test administered, and how Soldiers will test once the account is closed. TCOs should make telephonic or email inquiry first to ensure there are no obstacles to account closure. Sample Test Site Closure Memorandum is available in the APT Handbook, which can be downloaded from the APT Program Office milSuite page at https://www.milsuite.mil/book/groups/army-personnel-testing-program.
  • APT Program Manager (PM) will approve or disapprove account closure. Accounts can only close with the approval of the APT PM. Accounts undergoing investigations will not close until the investigation is complete and a response to the report has been made by the Military Accessions Policy Working Group (MAPWG) or test proponent as appropriate. Accounts that have recently conducted testing cannot close until measures are in place to ensure Soldiers can still test elsewhere.
  • The APT PM will officially close the account and provide an email confirmation to the TCO and Education Services Officer (ESO) referencing closure of the account.
OCONUS Test Sites:
  • The Test Control Officer (TCO) will send a written memo signed by the Unit Commander to the APT Program Office requesting account closure. The memo will include reason for closure, date last test administered, and how Soldiers will test once the account is closed. TCOs should make telephonic or email inquiry first to ensure there are no obstacles to account closure. Sample Test Site Closure Memorandum is available in the APT Handbook, which can be downloaded from the APT Program Office milSuite page at https://www.milsuite.mil/book/groups/army-personnel-testing-program.
  • The APT PM will approve or disapprove account closure. Accounts can only close with the approval of the APT PM. Accounts undergoing investigations will not close until the investigation is complete and a response to the report has been made by the Military Accessions Policy Working Group (MAPWG) or test proponent as appropriate. Accounts that have recently conducted testing cannot close until measures are in place to ensure Soldiers can still test elsewhere.
  • Upon approval to close, the APT Program Office will provide the TCO with an inventory listing if applicable. The TCO will conduct a physical inventory using that listing. Report any discrepancies to the APT PM. Any discrepancies must be resolved before the account can be closed.
  • The TCO will return all test material to the APT Program Office using one of the following traceable delivery methods: Registered Mail through the United States Postal Service, United Parcel Service (UPS), or Federal Express (FedEx).
  • The TCO must follow the Mailing Controlled Test Materials instructions outlined in the APT Handbook. occasionally, the APT PM will provide alternate disposition instructions for test material.
  • If the inventory has no discrepancies, the TCO will package all test material IAW AR 611-5 and return to the APT Program Office. Pack booklets, CDs, and scoring keys separately. Items will be packed in both form number and serial number order. Do not pack them all together or pack multiple versions of the same test in the same box. Inner packages will also be placed in outer packages in form number and serial number order. Outer packages will be marked to indicate packages by sequence. Any completed answer sheets on file are not to be returned to the APT Program Office.
  • Destroy all other APT answer sheets IAW AR 611-5.
  • The APT Program Office will inventory received packages. All discrepancies must be resolved before the account can close. If all test material is accounted for, the TCO will be authorized to proceed with account closure.
  • The TCOs will dispose of all other APT records IAW applicable regulations and notify APT PM that all records have been disposed.
  • The APT PM will officially close the account and provide an email confirmation to TCO and site Education Services Officer (ESO) referencing closure of the account.

No test material may remain at a closed test site.

 


Last Updated: 8/1/2024 7:41:32 PM

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