Contact Army University for information about privacy and privacy-related requirements to include Privacy Act system of record notices; DD Form 2930, Privacy Act Assessments; Office of Management and Budget control numbers required by the Paperwork Reduction Act of 1995; Privacy Act statements, social security number justification/elimination plans, and more.
32 CFR Part 505
Army Regulation 25-22
Records Management and Declassification Agency Privacy
Army G-6/CIO Privacy Impact Assessment (.pdf file)
Leader's Guide to Protecting Personally Identifiable Information (.pdf file)
System Owner's Guide to Accreditation and Data Protection (.pdf file)
DOD ID Number and PII Policy
Report possible and confirmed breaches of PII IAW TRADOC Regulation 1-8.
Personal Information. Information about an individual that identifies, links, relates, or is unique to, or describes him or her, for example, a social security number (SSN); age; military rank; civilian grade; marital status; race; salary; home/office phone numbers; other demographic, biometric, personnel; medical; and financial information, etc. Such information is also known as PII (that is, information which can be used to distinguish or trace and individual’s identity such their name, SSN, date and place of birth, mother’s maiden name, and biometric records including any other personal information which is linked or linkable to a specified individual). This information can be in hard copy (paper copy files) or electronic format, stored on personal computers, laptops, and personal electronic devices such as blackberries and found within databases. This includes but is not limited to, education records, financial transactions, medical files, criminal records, or employment history.
PII Breach. A loss of control, compromise, unauthorized disclosure, unauthorized acquisition, unauthorized access, or any similar term referring to situations where persons other than authorized users and for an other than authorized purpose have access or potential access to personally identifiable information, whether physical or electronic. This includes, but is not limited to, posting PII on public-facing websites; sending via e-mail to unauthorized recipients; providing hard copies to individuals without a need to know; loss of electronic devices or media storing PII (for example, laptops, thumb drives, compact discs, etc.); use by employees for unofficial business; and all other unauthorized access to PII.
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www.ArmyUniversity.edu website is provided as a public service by Army University representing Schools and Centers Army-wide. Information presented on this site is considered public information and may be distributed or copied unless otherwise specified. Use of appropriate byline/photo/image credits is requested.
User Terms of Agreement
If you choose to provide us with personal information (e.g., providing e-mail and/or postal addresses on “Contact Us” forms) we only use that information to respond to your message or request. We will only share the information you give us with another government agency if your inquiry relates to that agency, or as otherwise required by law. We never create individual profiles or provide your information to any private organizations. Army University never collects information for commercial marketing. While you must provide an e-mail address or postal address for a response other than those generated automatically in response to questions or comments that you may submit, we recommend that you NOT include any other personal information, especially Social Security numbers. The Social Security Administration offers additional guidance on sharing your Social Security number.
For site management, usage information is collected for statistical purposes only. This government computer system uses software programs to create summary statistics, which are used for such purposes as assessing what information is of most and least interest, determining technical design specifications, and identifying system performance or problem areas.
For site security purposes and to ensure that this service remains available to all users, this government computer system employs software programs to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage.
Except for authorized law enforcement investigations, no other attempts are made to identify individual users or their usage habits. Raw data logs are used for no other purposes and are scheduled for regular destruction in accordance with National Archives and Records Administration guidelines.
Unauthorized attempts to upload information or change information on this service are strictly prohibited and may be punishable under the Computer Fraud and Abuse Act of 1986, Identity Theft Enforcement and Restitution Act of 2008, and the National Information Infrastructure Protection Act of 1996.
External Links Disclaimer
The appearance of hyperlinks to external sites does not constitute endorsement by the Army University or the Department of the U.S. Army of the linked web site or the information, products or services contained therein. The Army University does not exercise any editorial control over the information found at these locations. Such links are provided consistent with the stated purpose of this DoD web site.
The use of copyrighted material within the Army is subject to U.S. copyright law as reflected in Army regulations. It is Army policy to recognize and respect the rights of copyright owners. This page does not create any right, remedy, or cause of action for any person against the Army.
It is Department of the Army policy to recognize the rights of copyright owners (e.g., photo journalists or embedded media) consistent with the Army's mission and worldwide commitments. Copyrighted works will not be reproduced or distributed outside of the Army without the written or electronically conveyed permission of the copyright owner.
In the event a copyright owner grants the Army written or electronically conveyed permission to use copyrighted material for internal command information or morale and welfare purposes, commanders or heads of Army activities will take care to assure that such permission is not abused by improper use of the material.
In addition, any use of copyrighted material, for which permission has been obtained, will carry attribution for the source of the material. Army Public Affairs will continue to make every effort to reinforce this policy through public affairs channels and to ensure widest dissemination of these guidelines around the Army, and at every level of command.
Copyrighted material in the Army's possession should be safeguarded from accidental unauthorized release.
Copyright issues are under the purview of the Office of the Judge Advocate General and are covered in Army Regulation 27-60, Intellectual Property.
Army Regulation 25-1 prohibits the posting of documents or information protected by a copyright on Army websites without the permission of the copyright holder.
Licensed use. A license is a contract which identifies the terms under which the Army can use a copyrighted work (e.g., can use my painting on the Army website for a period of 6 months, but not for any other purposes). There is no required format for a license and different licenses will vary greatly in their terms. At a minimum, the organization which receives the license should file a record copy. This will vary based on the scope of the license and intended use of the copyrighted work. For example, Office of Chief of Public Affairs might keep track of any licenses which allow use of a copyrighted work on the Army website, but a battalion might keep track of a license to use a copyrighted work in a locally distributed document.
Use of information in these resources is governed by the U.S. copyright law, as well as individual database vendor agreements. According to the fair use clauses of U.S. copyright law, you may cite short excerpts in papers and reports for classroom and other academic uses if you also cite the source of the information (e.g. journal article). You may not use entire works for this purpose. When using information from these databases, properly cite and credit the source.
If you have any questions or comments about the information presented here, please forward them to us using our Contact Us link.